When Is It Illegal for a Landlord to Keep a Security Deposit?
What the laws say in Virginia
By Super Lawyers staff | Reviewed by Canaan Suitt, J.D. | Last updated on November 7, 2024Use these links to jump to different sections:
- Virginia Security Deposit Law: Five Reasons Deductions Can Be Taken
- 1. Unpaid Rent
- 2. Late Payment of Rent
- 3. Unpaid Utility Bills
- 4. Damage Beyond ‘Wear and Tear’
- 5. Other Pre-Agreed Charges Listed in the Lease
- Security Deposit Should Be Returned Within 45 Days
Many landlords require their tenants to pay a security deposit when moving into a rental unit. Under Virginia landlord-tenant law, landlords can require tenants to pay a security deposit. The amount of the security deposit can be equal to two months’ rent. It can’t go over this security deposit limit.
It’s generally illegal for a landlord to withhold a security deposit without explaining legitimate deductions, such as for unpaid rent or damages beyond normal wear and tear, as state law requires.
Virginia Security Deposit Law: Five Reasons Deductions Can Be Taken
When the tenant moves out of the rental unit, the return of the security deposit must be without unreasonable delay. There are strict state laws governing when a Virginia landlord has the right to all or part of a tenant’s security deposit.
1. Unpaid Rent
If a renter still owes rent after moving out of a unit, a Virginia landlord has the right to deduct the amount owed from the security deposit as payment. The deduction for unpaid rent should be equal to the amount that is owed.
2. Late Payment of Rent
Beyond overdue rent, Virginia landlords can also deduct money from a security deposit to resolve outstanding late payment fees. As long as the tenant is notified, this can be done on an ongoing basis. Late payment fees must be “reasonable,” and they must be clearly specified in the tenant’s written lease. No surprise late payment fees are allowed.
3. Unpaid Utility Bills
Virginia law also allows landlords to deduct money from a security deposit to cover unpaid utilities. Any deduction for utilities must be clearly recorded and it must be for an unpaid utility that was the responsibility of the tenant.
4. Damage Beyond ‘Wear and Tear’
Virginia allows landlords to deduct from a security deposit to cover damage beyond “normal wear and tear.” It is this deduction that is typically the most controversial—and it is not uncommon for disputes to arise over it.
When keeping a security deposit to cover the cost of damage to the unit, Virginia landlords must provide the tenant with an itemized list of deductions. Further, tenants are entitled to a full walkthrough of the property while the landlord inspects it for damage.
5. Other Pre-Agreed Charges Listed in the Lease
Finally, a security deposit can also be retained to satisfy other pre-agreed charges that are included within a lease agreement. It is also important to review the terms of your rental agreement. If a Virginia landlord is keeping part or all of a security deposit on these grounds, they must have good cause under the lease.
Security Deposit Should Be Returned Within 45 Days
Unless a Virginia landlord has good cause to keep a security deposit, it must be returned to the tenant within 45 days of the date that they are vacating the property. Should a landlord decide to keep all or part of a tenant’s security deposit, they have 45 days to provide the tenant a comprehensive written list of itemized deductions that explains why the deposit is not being returned.
If you have any specific questions about security deposit laws or landlord charges, you should contact an experienced Virginia landlord-tenant attorney for legal advice. When meeting with an attorney, feel free to inquire about their attorney’s fees upfront as well as the range of legal services they offer.
If you’d like more general information about this area of the law, see our landlord and tenant law overview.
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